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Law Firm Scanning Service

Your Law Firm Files @ Your Fingertips™

Law Firm Quote

Legal Scanning Services for law firms of all sizes

ForensiS, founded in South Florida in 2003, has assisted thousands of law firms with our legal scanning services, ultimately allowing them to move from inefficient paper-based archiving systems into a completely digital document environment.

Instead of storing your files in your office, using a 3rd party storage company, or trying to perform the scanning yourself, ForensiS has created a full-service law firm scanning and hosting service designed specifically for law firms. Our services were uniquely designed for law firms to increase efficiency, security, and client services; all while driving down costs.

Law firms of all sizes, ranging from sole practitioners to 100+ attorney firms, rely on ForensiS’ legal scanning services for:
1.) Backfile conversion, meaning the scanning of previously closed paper-based files.
2.) Day forward scanning which is a service where Forensis will pick up on a regular basis as needed.
3.) Or the best of both words, which is a combination of both services.

Lawyers using legal scanning services to digitize their documents

Legal Scanning Services Include:

1

SUPPLIES

Forensis will provide you with durable, pop-up Forensis boxes for shipping.

2

PICK-UP SERVICES

Rest easy knowing that our bonded and insured courier service will promptly pick up the designated boxes from your facility, ensuring a hassle-free experience.

3

EFFICIENT INDEXING

We meticulously index your files, adhering to predefined fields from your documents or folders, enhancing accessibility and organization.

4

DOCUMENT PREP

Before scanning, our expert team removes all binding instruments, ensuring that your files are in optimal condition for digitization.

5

HIGH-QUALITY SCANNING

Utilizing advanced technology, we scan your documents at a crisp 300 DPI, preserving every detail and nuance. When scanning legal documents, it is important to maintain high-quality images for more accurate OCR results.

6

STRINGENT QUALITY CONTROL

Every scanned image undergoes rigorous quality assurance checks, ensuring an exact match with the original document.

7

ACCURATE OCR

Furthermore, we employ Optical Character Recognition (OCR) technology to make all text within your documents searchable, facilitating efficient data retrieval.

8

FLEXIBLE OUTPUT OPTIONS

Your digitized files are delivered on backup DVDs or hard drives, and they are also securely hosted on our platform, MyForensis.com, for convenient access. Moreover, Forensis has the ability to create load-files for most Document Management Platforms.

9

SECURE SHREDDING

If you want your files shredded after scanning rest assured that we prioritize your data security. After retaining physical files for a minimum of 30 days, ForensiS securely shreds them, safeguarding your confidential information.

10

TWO-HOUR FILE REQUEST GUARANTEE

As part of our commitment to exceptional service, our legal scanning service includes a two-hour guarantee on file requests. If you require access to a document while it’s in the processing pipeline, we will securely transfer the digital file to you within 2 business hours of your request. Scanning legal documents with Forensis streamlines the entire process.

Discover the Benefits of Legal Document Scanning

  1. Instant Accessibility: Gain immediate access to your closed documents, effortlessly searching and locating files within seconds.
  2. Enhanced Security and Redundancy: Elevate your data security and ensure redundancy in your document management system.
  3. Cost Savings: Experience a significant reduction, or even complete elimination, of storage costs for physical documents.
  4. Optimized Office Space: Free up valuable office space by transitioning to a digital document management system.
  5. Client Retention: Strengthen client relationships by offering efficient and reliable legal scanning services.

Join the forefront of information management with insights from The Association for Intelligent Information Management (AIIM), the world’s leading authority on the industry. AIIM recognizes the transformative power of scanning services and identifies how scanning services can improve productivity.

Finished Product

  • Hosting on MyForensis.com: As part of our service, ForensiS will upload all scanned documents and metadata to your secure web-based document review repository. We will create as many users as your firm needs, with permission levels based on each user’s role within the firm. Furthermore, your document repository will be equipped with an advanced search engine, along with many additional features. Click here to learn more about Myforensis.com.
  • Backup CDs/DVD’s or Hard-drive: Lastly, as part of our digital legal services, we always provide you with 2 duplicate copies of all files scanned for back-up redundancy purposes.

Pricing for Legal Scanning Services

At ForensiS, we provide law firms with convenient document scanning solutions at flat-rate pricing, offering flexibility through either matter-based or box-based options. Our unique approach allows many of our law firm clients to seamlessly pass the nominal digital archive fee directly to their clients, effectively eliminating any out-of-pocket expenses for the law firm.

Furthermore, ForensiS extends special discounted pricing for our backfile conversion service, making it the ideal destination for comprehensive closed-file scanning needs.

Whether you’re seeking a forward-looking solution, need assistance with archiving old files, or require both services, reach out to us today. We’re ready to provide you with a personalized quote that will be tailored to the unique needs of your firm or practice.

GET A QUOTE NOW!