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Litigation Scanning Services

Your Litigation Documents @ Your Fingertips™

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PROFESSIONAL LITIGATION SCANNING SERVICES

In the intricate and high-stakes world of litigation, having the right tools and resources at your disposal can make all the difference. That’s where our litigation document scanning services come into play. Welcome to a world where legal professionals can navigate the complex maze of cases with unmatched efficiency, precision, and confidence.

The legal landscape is constantly evolving, with cases becoming more data-intensive and time-sensitive than ever before. For law firms, corporate legal departments, and legal service providers, the ability to access, manage, and present vast quantities of documents swiftly and seamlessly is paramount. That’s precisely where our specialized litigation document scanning services step in, revolutionizing the way you approach your legal endeavors.

At Forensis, we understand the unique challenges that legal professionals face. Whether you’re working on a high-profile litigation case, regulatory compliance matters, or routine legal proceedings, our document scanning services empower you to streamline your operations and elevate your practice to new heights.

We invite you to explore the myriad benefits of our litigation scanning services.  From accelerated case preparation and improved accessibility to enhanced security and cost savings, discover how our expertise and cutting-edge technology can be your invaluable ally in the pursuit of legal excellence. With Forensis, you’re not just getting a service provider; you’re gaining a partner committed to your success in the complex world of litigation.

Lawyers talking about the need to scan their files for litigation

Services Include:

Forensis offers a seamless process for your document scanning needs, with a range of services to ensure top-notch results.

  1. Supplies: First and foremost, Forensis provides clients with durable Forensis boxes, ensuring the safe transportation of your documents.
  2. Pickup & Delivery: Enjoy a hassle-free experience as Forensis takes care of both picking up and returning the boxes to/from your firm or opposing counsel, making the process convenient and efficient.
  3. Indexing: Depending on your needs, Forensis can index on the box, folder, subfolder, and document level, providing easy access and organization.
  4. Document Preparation: Prior to scanning, our team meticulously removes all binding instruments, ensuring smooth and accurate scanning.
  5. Scanning: Experience top-notch quality as all documents are scanned at 300DPI for optimal clarity, ensuring that every detail is captured.
  6. Full Quality Assurance: After scanning is complete, our thorough quality control process ensures that every scanned image is an exact duplicate of the original document, guaranteeing accuracy and reliability.
  7. Output: Lastly, Forensis offers a variety of output options in various formats, including multi-page PDF’s, multi-page TIFF’s, and single-page TIFF’s, catering to your specific requirements. Additionally, we can create load files compatible with most of the leading litigation software suites, facilitating seamless integration with your existing systems.

With Forensis, you can trust that your document scanning needs will be met with professionalism, precision, and exceptional results. Experience the Forensis advantage in document scanning services today.

Additional Litigation Scanning Service Options:

  1. Document Post Preparation: ForensiS offers document post preparation services, making sure all bindings are put back on the files.
  2. Color Scanning: Our advanced Color detection software guarantees accurate color scanning for all images.
  3. Large Format Scanning: For documents larger than 11×17, we conduct precise large format scanning. To learn more about our large format scanning, click here
  4. Document Coding: Our expert team can handle complex document coding, naming all files based on a pre-determined set of fields.
  5. Optical Character Recognition (OCR): As part of our process, we apply Optical Character Recognition to transform images into fully text-searchable documents. Click here for more information on OCR
  6. Bates Numbering: To enhance organization and tracking, we apply Bates Numbering, uniquely assigning numbers with a pre-determined prefix to each page.
  7. Load File Generation: ForensiS can integrate the finished product into most of the top Document Review Platforms.
  8. Blowback Service: Lastly, should you require paper copies of the scanned images, we can provide you with a Blowback service.
Click here to learn more about Forensis’ extensive Litigation Support Services!

Want the advantage?

In the fast-paced world of litigation, the ability to access and manage vast quantities of documents efficiently is crucial. Document scanning has become an invaluable tool in the legal industry, revolutionizing the way lawyers and legal professionals prepare, review, and present evidence during legal proceedings. In this webpage, we’ll explore the numerous benefits of scanning documents for litigation.

1. Enhanced Document Management:

Scanning documents streamlines the management of legal documents. Digital files are easily searchable, allowing you to locate specific information quickly. This not only saves time but also reduces the risk of misplacing critical documents, ensuring that you have everything you need at your fingertips.

2. Improved Accessibility:

Digitizing documents makes them accessible from anywhere with an internet connection. This means that legal professionals can work remotely, collaborate with team members, and access case-related materials conveniently, even while in the courtroom.

3. Enhanced Security:

Protecting the confidentiality and integrity of legal documents is paramount. Scanning documents allows you to implement robust security measures, such as encryption and restricted access, to safeguard sensitive information. This ensures that only authorized personnel can view and edit documents.

4. Cost Savings:

Traditional paper-based document storage incurs substantial costs in terms of storage space, printing, and physical document handling. Document scanning reduces these expenses and minimizes the need for physical storage space. It also eliminates the cost of reproducing documents for multiple parties involved in litigation.

5. Streamlines Case Preparation:

Gathering, organizing, and presenting evidence is a fundamental aspect of litigation. Document scanning facilitates the easy retrieval and organization of evidence, enabling lawyers to present a compelling case with efficiency. Additionally, scanned documents can be easily annotated and marked for reference.

6. Collaboration and Information Sharing

Collaboration among legal teams, co-counsel, and clients is simplified through digitized documents. Multiple stakeholders can access, review, and annotate documents simultaneously, promoting a more collaborative and productive working environment.

7. Speedy Retrieval and Analysis

With scanned documents, you can search for specific keywords or phrases within seconds, dramatically expediting the research and analysis process. This capability is particularly advantageous when dealing with large volumes of documents.

In conclusion, document scanning is a game-changer for litigation, offering improved efficiency, accessibility, security, and cost savings. It empowers legal professionals to navigate the complex world of litigation with confidence, ensuring they are well-prepared and equipped to present their cases effectively. Make the shift to digital document management and gain a competitive edge in the legal arena.

Why Choose Forensis?

Forensis is not just a scanning service provider; we have been providing litigation support services for over 20 years.  Our team understands the unique requirements and challenges faced by legal professionals. We specialize in scanning, indexing, and managing legal documents, ensuring accuracy, confidentiality, and compliance at every step.

Our state-of-the-art scanning technology ensures that your documents are digitized with precision and clarity. We employ advanced optical character recognition (OCR) and quality control measures to guarantee the highest standards of scanned document quality.

At Forensis, security is our top priority. We employ robust security protocols to protect your sensitive legal documents. Our systems are designed with encryption and access control to safeguard confidential information.

Forensis appreciates that no two cases are the same. That’s why we offer customized solutions tailored to meet your specific needs. Whether you require the scanning of large volumes of paper documents, conversion of exhibits into digital formats, or comprehensive evidence preparation for trial, we have you covered.

Forensis goes the extra mile to support your workflow. We have the capability to create load-files compatible with all leading case management suites, simplifying the integration of digitized documents into your existing case management processes. This seamless compatibility ensures you can effectively leverage the digitized data to strengthen your case strategy.

Forensis understands the budget constraints faced by law firms. Our commitment to delivering exceptional value is reflected in our competitive pricing structure. We believe in offering cost-effective solutions without compromising on quality, ensuring you get the most out of your investment.

At Forensis, we understand that legal matters don’t always follow a predictable schedule. That’s why we offer fast turnaround times to accommodate urgent requests. Whether you need documents scanned and ready within hours or days, we’re here to meet your tight deadlines.

Frequently asked questions (FAQ)

What is litigation document scanning, and why is it important?

Litigation document scanning is the process of converting legal documents, including case files, court records, contracts, and evidence, into digital format. It is crucial for legal professionals as it enhances document management, facilitates efficient information retrieval, and streamlines the litigation process.

What types of legal documents can you scan?

We specialize in scanning a wide range of legal documents, including pleadings, depositions, contracts, exhibits, case files, and more. We also handle various document formats, such as paper, microfilm, and oversized documents.

How is document scanning for litigation different from standard document scanning?

Litigation document scanning services are tailored to meet the specific needs of the legal industry. We understand the importance of document confidentiality, maintaining document integrity, and ensuring legal admissibility. Our processes adhere to these requirements.

Can you handle sensitive and confidential legal documents?

Yes, we have strict security measures in place to protect the confidentiality and integrity of legal documents. Our staff is trained to handle sensitive information, and we can provide encryption and password protection for scanned files.

Do you OCR?

Yes, we utilize Optical Character Recognition (OCR) technology to make the text in scanned documents searchable. This makes it easy to locate specific information within a document or across a large database of legal files.

Do you offer Bates numbering and document labeling services?

Yes, we provide Bates numbering and document labeling services to help organize legal documents for litigation. Each document can be uniquely identified for easy reference.

What file formats are available for scanned legal documents?

We offer various file formats, including PDF, TIFF, JPEG, and searchable PDF. You can choose the format that best suits your legal requirements.

How long does it take to complete a legal document scanning project?

The timeline depends on the volume and complexity of your project but we are known to have the fastest turnaround in the business. We will work with you to establish a project schedule that meets your specific needs.

What are the cost factors for litigation document scanning services?

The cost depends on factors such as the volume of documents, document complexity, file format, and any additional services required. We offer competitive pricing and can provide a customized quote based on your specific project.

Can you create load files into most litigation software?

Yes, of course! We can create load files for all of the leading litigation software suites.

How do you index or code the documents?

Prior to commencing work, we sit down with your team and have a coding/indexing strategy meeting so that the documents we are processing can be located in an extremely efficient manner.

Do you offer onsite service?

Absolutely! We can have a complete scanning come to your office, opposing counsel’s office, or your client’s office. We have a traveling team that can go anywhere in the world!

Please fill out the following form to receive a quote within 2 business hours.

Have a case that you need scanned? Get a quick quote!


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