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Miami Document Scanning Services

South Florida's Go-To Leader in Document Scanning Services


Miami Document Scanning Services

Proudly Serving Miami for the Past 2 Decades


Miami Document Scanning Services

Catering to an Extensive Array of Industries in Miami


Welcome to Forensis, your premier choice for document scanning services and hosting, proudly headquartered in Miami since 2003. Our commitment to excellence has transformed numerous South Florida businesses by seamlessly transitioning them from outdated, paper-based archiving systems to advanced and secure digital environments.

Bid farewell to the hassles of in-house file storage, reliance on third-party storage providers, or attempting the scanning process yourself. Forensis presents a comprehensive digital scanning and hosting service, ensuring enhanced efficiency and heightened security for your valuable documents.

Discover the advantages of our Miami Document Scanning Services by reaching out to us today. Benefit from a complimentary consultation and quote as we eagerly showcase our expertise and strive to become your trusted partner in scanning solutions for Miami businesses.

woman on beach looking at her digital documents
Workers downtown Miami

Enhancing Business Efficiency with Document Scanning and Hosting Services in Miami

In the bustling and dynamic business landscape of Miami, staying competitive and agile is essential for the over 263,000 businesses located in Miami-Dade County. One of the key ways Miami businesses can achieve this is by embracing modern technologies that streamline their operations and enhance productivity. Document scanning services and hosting services are two such essential tools that offer a myriad of benefits to businesses in Miami and beyond.

Document Scanning Services in Miami

The Magic City is home to a diverse range of industries, from finance and hospitality to healthcare and real estate. Regardless of the sector, businesses in Miami generate an abundance of paperwork, from financial documents and legal contracts to client records and HR files. Handling this ever-growing paper trail in-house can be a daunting task.

Forensis’ Miami Document scanning services offer a transformative solution by converting physical documents into digital format. The advantages are manifold. First and foremost, it reduces paper clutter, freeing up office space and eliminating the costs associated with physical storage. With easy access to digitized documents, businesses can respond swiftly to customer inquiries, retrieve important records, and reduce the risk of document loss or damage. Moreover, digitized documents are highly portable and can be securely accessed from anywhere, facilitating remote work and improving collaboration among team members, which is especially relevant in today’s flexible work environment.


At ForensiS, we’re dedicated to exceeding your expectations. We provide a diverse array of customized digital services to address your unique requirements, guaranteeing a holistic and personalized solution


ForensiS presents premium ForensiS boxes, meticulously crafted for secure shipping. Our boxes not only boast exceptional durability but are also incredibly straightforward to assemble, featuring a convenient popup-style design.


Experience unparalleled convenience as ForensiS handles the seamless box pickups directly from your facility.


Depend on our meticulous indexing process, an efficient system that organizes files using folder names or predefined fields. Fun Fact – We have created over 4 million indexes for our clients!


Have confidence in our commitment to detail, as we carefully remove binding materials from documents prior to scanning, ensuring precision at every step.


Dive into cutting-edge scanning technology as we expertly convert your paper documents into high-resolution (300 DPI) text-searchable PDFs. Our high-speed scanners are capable of scanning documents up to 11″ x 17″ in size. And for all large format documents exceeding 11″ x 17″, Forensis employs specialized large format scanners. Learn more about large-format scanning


Every scanned image undergoes a meticulous analysis process to guarantee a flawless replication of the original document. FUN FACT: We have scanned over 340,000,000 pages of documents since our inception!


Our state-of-the-art OCR technology makes your scanned documents effortlessly searchable, greatly improving accessibility. Initially, we scan documents in greyscale using the TIFF format, and subsequently, we convert them into text-searchable PDFs.


Easily access your files through a variety of mediums, including DVDs, CDs, or hard drives. Additionally, Forensis offers its proprietary document management system, Myforensis.com, streamlining records management for enhanced efficiency. Learn more about Myforensis.com


Should you choose, ForensiS ensures the secure storage of your physical files for a duration of 30 days. Following this period, they are subject to our secure shredding process to uphold complete confidentiality


We understand the significance of uninterrupted access, which is why ForensiS is committed to providing a rapid 2-hour response time for all your file requests.


At Forensis, we are driven by a mission to empower businesses with cutting-edge digital services and transformative applications. Our objective is to elevate your productivity, efficiency, customer service, and security, providing you with the crucial tools to outperform your competitors. Join us in exploring the possibilities with Forensis solutions, and propel your business to unprecedented success.

(305) 757-9393

Forensis document scanning services is SOC 2 Compliant


With a history spanning more than two decades, Forensis is a trusted document imaging company renowned for its unwavering dedication to stringent security protocols, ensuring the protection of our clients’ interests.

Our company takes pride in its prestigious SOC 2, Type 2 certification, independently verified by a reputable accounting and auditing firm. This certification serves as a testament to our unwavering commitment to delivering top-tier document scanning services and web-based applications, with a strong emphasis on security, availability, processing integrity, confidentiality, and privacy.

Our comprehensive assessment encompasses critical facets, including security management, well-defined policies and procedures, physical and network security, user access management, system monitoring, and software development standards.

Click here for more information on SOC 2 Audits from the America Institute of CPA’s



Approximate # of Pages Scanned


Approximate # of documents indexed


Approximate # Pounds of Paper Shredded


Approximate # of Standard Size Boxes Scanned


Approximate # Trees Saved Due to Recycling


At Forensis, our expertise extends far and wide, catering to a wide array of industries. We understand that each sector has its unique document management needs, and we’re here to provide tailored scanning solutions that meet and exceed expectations.

Law Firm Scanning Services

Patient Chart and Medical Record Scanning

Real Estate Document Scanning Services

Government Document Scanning

Business Document Scanning

Aviation Scanning Services

Utility Scanning Service

Military Scanning Services

Automotive Scanning Service

Accounting Scanning Service

Education Scanning Services

Hospitality Scanning Service

Transportation Scanning Services

Property Management / HOA Scanning Service

Onsite Scanning Service



Do they offer different pricing models?

Is the Miami scanning company adaptable in its pricing structures? Do they provide options such as pricing per page, per file, or per box?

When evaluating pricing options, it’s beneficial to assess your documents for double-sided printing (duplex). This is important because if you’re charged per page, it could potentially double your expenses, even though the service company’s workload and time investment remain relatively consistent. In such cases, we recommend exploring the possibility of per-box pricing as a more cost-effective alternative.

What type of insurance does the document scanning company have?

As document scanning companies frequently deal with sensitive paper documents, it’s crucial for them to maintain the appropriate insurance coverage. This typically includes, but is not restricted to, Professional Liability Insurance, Errors and Omissions Insurance, Cyber Liability Insurance, and Valuable Papers Insurance. Additionally, it’s essential to review their Certificate of Insurance to confirm coverage amounts.

What type of security protocols and audits does the scanning company have?

Here are some critical questions to consider when evaluating a potential Miami Scanning Company:

  1. SOC 2 Audit: Have they undergone a SOC 2 Audit? For further information, you can refer to the American Institute of CPA’s information on SOC 2 Audits
  2. HIPAA Compliance: If your project involves medical data, are they compliant with HIPAA regulations, and do they hold HIPAA certification? Do they maintain an up-to-date Business Associate Agreement as mandated by HIPAA?
  3. Employee Background Checks: Do they conduct criminal background checks on their employees? How frequently are these checks performed, and can they provide documented proof?
  4. Security Procedures: Will they share their security procedures and protocols manual with you, so you can assess their commitment to safeguarding your data?
  5. Disaster Recovery: Do they have a robust disaster recovery plan in place to ensure business continuity in the face of unexpected events?

These questions are crucial for ensuring that your partner aligns with your security, compliance, and operational requirements.



If you were to hire a company to digitize files, how do they handle Quality Control (QC)?

Do they thoroughly review each image to ensure its quality, or do they rely on spot-checking? Is the same level of scrutiny applied to indexing information as well? Do they implement a separation of tasks in their production process, with different workers handling distinct steps to validate the work of the previous stages (including indexing, preparation, scanning, quality assurance/quality control, and output)?

What are your options after your scanning project is completed?

  • Does the Miami scanning company look at every image to make sure it turned out ok, or do they just spot-check?
  • Do they also do this for the indexing information?
  • Do they separate the areas of production so that a different worker is working on a different
    step to check the work of the previous step (indexing, prepping, scanning, quality assurance/ quality control,

Do they include OCR service?

Most companies include OCR services so that your scanned images are text searchable. To learn more about OCR, click here!

What DPI (Dots Per Inch) does the document scanning company scan at?

The established benchmark for superior image quality is 300 DPI (dots per inch). It’s crucial to ask the scanning service provider if they uphold this 300 DPI standard. While some providers may choose a faster scanning process at 240 DPI, it’s worth noting that this can potentially impact image quality and lead to less precise Optical Character Recognition (OCR). Click here to learn more about proper scanning resolutions.

Will they keep a back-up copy of your data if needed?

To ensure backup redundancy, inquire with the document scanning provider whether they maintain a duplicate copy. Additionally, seek information about the duration for which they retain copies of scanned images and metadata, and inquire about the methods employed for secure storage and protection of this data.

Will they offer references of other companies (similar to yours) that have used their scanning services?

Selecting a Miami scanning company with a proven track record of serving businesses or organizations similar to yours is paramount. As digital images increasingly replace paper documents, achieving accuracy from the outset becomes paramount. Furthermore, engaging a service provider experienced in your specific industry will contribute to swift and precise execution.

How long have they been digitizing documents?

Prior to finalizing your choice of document imaging services, it’s crucial to ensure they possess a substantial track record. Document scanning projects demand precision from the outset, as there may not be an opportunity for a second attempt. Assess their historical performance, any legal involvements, and the diversity of companies they’ve collaborated with previously. Adhering to the ‘three-reference rule’ is consistently a prudent approach.



At Forensis, we’re more than just a document scanning, hosting, and consulting service provider – we are your dedicated partner in transforming your document management processes. Here are the key differentiators that set us apart from the competition:


Cutting-Edge Technology

We invest continually in state-of-the-art scanning technology and software to provide you with the best results. Our commitment to staying at the forefront of technological advancements guarantees that your documents are scanned, hosted, and consulted upon using the latest tools and techniques. Experience Miami Document Scanning service at its best with Forensis!


Decades of Expertise

With over two decades of industry experience, we bring a wealth of knowledge and a proven track record to every project. Our extensive experience has allowed us to refine our processes, ensuring efficiency, accuracy, and reliability in every aspect of document scanning, hosting, and consulting and we are proud to be the go-to Miami scanning company.


Rigorous Quality Control

Quality control is at the heart of everything we do. Our comprehensive quality control measures are designed to ensure that every document we scan, host, and consult upon meets the highest standards of accuracy, integrity, and security. You can trust that your data is in safe hands.


Customized Solutions

We understand that every client has unique needs. Our approach is tailored to your specific requirements, whether you need document scanning, hosting, consulting, or a combination of services. Our team collaborates closely with you to design a solution that fits your business like a glove.


Seamless Integration

We make it easy for you to seamlessly integrate our services into your existing workflows. Whether you need access to scanned documents, hosted files, or consulting expertise, we provide user-friendly solutions that enhance your efficiency and productivity.


Security and Compliance

Data security and compliance are non-negotiable for us. We adhere to strict security protocols and comply with industry regulations to protect your sensitive information. Our commitment to security extends to our document hosting services, where your data is safeguarded with the utmost care. Forensis is the Miami scanning company you can trust.



We understand the value of cost-effective solutions. Our services are designed not only to streamline your document management but also to provide you with excellent value for your investment.


Exceptional Client Support

Our commitment to excellence extends to our client support. We’re here for you every step of the way, offering responsive and reliable assistance whenever you need it. Your satisfaction is our top priority. Contact us today to learn all about Forensis’ Miami Document Scanning Service!

In summary, what separates Forensis from other companies in document scanning, hosting, and consulting services is our unwavering commitment to excellence, precision, security, tailored solutions, and the added benefit of our expert consulting services. We’re not just a service provider – we’re your trusted partner in achieving efficient, secure, and streamlined document management, backed by our consulting expertise. Contact us today to experience the Forensis difference in Miami document scanning service.


Are you prepared to transform your document management? Reach out to us today for a complimentary consultation. Allow Forensis to collaborate with you on your digital endeavors

ForensiS Miami Headquarters (EST. 2003)

4300 SW 73rd Ave Suite 103, Miami, Florida 33155
Toll Free – (866) 757-9393


Monday through Friday – 7:00AM to 11:00PM
Saturday – 9:00AM to 5:00PM
Sunday – Closed

Miami Document Scanning Services – Clientele Reviews


Gregg Pizzi
Gregg Pizzi
22:18 24 Feb 21
These guys are not only professional, knowledgable, and friendly; they pay attention to each detail. You can tell they... enjoy what they do, as they do it with a smile and on-time. It was seamless using their service, and it inspired confidence in my team. I would use them again in a heartbeat.read more
Jared Stevens
Jared Stevens
16:56 25 Nov 20
Working with Sergio and team at Forensis has been wonderful. I have dealt with other scanning vendors in the past and... have had nothing but problems. Forensis was 100% professional throughout the entire process. I could not be happier.read more
Lawrence Lampert
Lawrence Lampert
16:37 12 Nov 20
Had an emergency situation where I had to retrieve medical records and store them from a location closed abruptly while... I was out of state during the pandemic. I interviewed several companies and contracted with Sergio to digitize and then shred them. He sent a truck to pick them up immediately. His service was first class stress free, and he continues to accommodate my need to access records remotely until I get home. Everything from start to finish has been perfect including service, response times, the quality of his work. I highly recommend.read more
Kurt Hermanni
Kurt Hermanni
17:27 21 Aug 20
We have been using the services of this company for many years. As a law firm (HLLG) we are very impressed with their... professionalism and their ability to accommodate all requests. We love working with Sergio and feel that he is a true professional. We highly and without any hesitation recommend this company for all your scanning needs. Thank you!read more
Gira Medina
Gira Medina
06:17 03 Jul 20
I just love working with this company Forensis. They are professional efficient reliable. They are always available if... I need anything that has yet to be scanned. They troubleshoot any issues we may have very quickly.They are trustworthy and have great customer service. I highly recommend Forensis. Florida Title Professionals, Inc.read more
Raquel Lamberti
Raquel Lamberti
18:41 06 May 20
Forensis is my go-to service for everything scanning and copying. They are professional, fast, accommodating and... helpful. Chris H. goes above and beyond and is the utmost professional and helpful.read more
Betty Llorente
Betty Llorente
15:12 07 Mar 20
I have been a customer of Forensis since the moment i started my practice. I can't believe the efficiency they have... with regards to scanning files and provided access to our files. Not only has it saved me space but money. They are truly a class act of a company. Sergio and Chris are amazing at giving the customer service that is necessary. I would highly recommend them.read more
Deborah Hardt
Deborah Hardt
17:02 21 Feb 20
We used Forensis to scan old church documents and photos. I could not be happier with the service. From the initial... phone call to the final email they were fantastic. They helped with the collection of the materials - their couriers were great and they kept us up to date on the progress of the scanning. They made sure we were happy with how they were doing things and the final result was just what we had expected. They are organized, professional, friendly and efficient. I would definitely use them again and I would whole heartedly recommend them.read more
Ramiro UM
Ramiro UM
11:12 28 Nov 19
Helpful people helping everyone!
burton mars
burton mars
16:00 23 Apr 19
the staff were very helpful, courteous, and prompt to my needs I highly recommend using Forensis
Ryan Mahoney
Ryan Mahoney
13:43 17 Apr 19
Sergio and his team are wonderful people to work with and as a client I wish more vendors worked as efficient as... Forensis does. I've never had a problem that Sergio couldn't fix and he makes the process so simple it would be hard to not want to do business with him. If you ever need a document management company then you've found the right one!!!read more
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Miami Document Scanning Services
Service Type
Miami Document Scanning Services
Provider Name
Forensis Document Scanning,
4300 SW 73rd Ave., Suite 103,Miami, FL-33155,
Telephone No.305-757-9393
Miami, FL
Forensis, based in Miami, delivers precise document scanning for enhanced accessibility and data security. Elevate efficiency with our tailored solutions for seamless digital transformation.