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Miami Document Scanning Services

South Florida's Go-To Leader in Document Scanning Services

 
 

Miami Document Scanning Services

Proudly Serving Miami for the Past 2 Decades

 
 

Miami Document Scanning Services

Catering to an Extensive Array of Industries in Miami

DITCH THE FILE CABINETS!

FIND DOCUMENTS INSTANTLY WITH FORENSIS’ MIAMI DOCUMENT SCANNING SERVICES

Is your office drowning in paper? Struggling to find important documents? Forensis offers a comprehensive digital service to transform your workflow and boost security.

The trusted leader in Miami for over 20 years!

Since 2003, businesses in Miami have trusted Forensis for secure, efficient document scanning. Our experts will effortlessly convert your paper archives into a digital format that’s easy to access and manage.

Say Goodbye to Paper Headaches:

  • Costly & Inefficient Storage: Eliminate the expense and hassle of in-house file cabinets.
  • Security Risks: Regain control and ensure document security with our secure process.
  • Time-Consuming Scanning: Skip the tedious and error-prone task of self-scanning.

Forensis Delivers a Complete Solution:

  • Scan Anything: We handle all document types, from standard files to blueprints.
  • Advanced Technology: Our scanners create high-quality, searchable PDFs with Optical Character Recognition (OCR).
  • Unmatched Security: Your data is protected with industry-leading encryption and secure storage.

Unlock the Power of Digital Documents

Are you ready to experience the efficiency and security of a digital document management system? Contact Forensis today!

A woman on the beach looking at her files on her computer after using Miami document scanning services
Miami Scanning Service in South Florida

YOUR ONE-STOP SHOP FOR DOCUMENT SCANNING NEAR YOU

Miami’s business scene is a whirlwind of innovation and competition. For over 263,000 businesses in Miami-Dade, staying agile and ahead of the curve is essential. Modern tech is your secret weapon, and document scanning and hosting is a game-changer.

Miami Scanning Services: Tame the Paper Tiger

From finance and hospitality to healthcare and real estate, Miami’s diverse industries generate mountains of paperwork: contracts, invoices, client files, and more. Managing it all internally can be a nightmare.

Forensis, your Miami document scanning champion, offers a revolutionary solution. We transform your physical documents into secure, digital files, unlocking a treasure trove of benefits:

  • Reclaim Your Office: Ditch the paper piles and free up valuable space for what matters.
  • Slash Storage Costs: No more expensive filing cabinets or off-site rentals.
  • Find Anything in a Flash: Locate documents in seconds with a simple search.
  • Enhance Security: Industry-standard encryption keeps your data safe and sound.
  • Work from Anywhere: Secure access from any device means remote work and collaboration are a breeze.
  • Reduce Risk: Say goodbye to lost or damaged documents forever.

Contact Forensis today for Miami’s top-tier scanning service, customized to your needs. Let’s help you conquer paper chaos and embrace the digital future!

A LOOK AT THE NUMBERS

398,587,000

NUMBER OF IMAGES SCANNED

109,200

NUMBER OF BOXES SCANNED

137,280

NUMBER OF INDEXES CREATED

1,485

NUMBER OF TREES SAVED BY RECYCLING

INDUSTRIES SERVED

At Forensis, we stand as a premier Miami document scanning company committed to catering to diverse industries. Our tailored document imaging solutions are crafted to address the distinct requirements of businesses spanning healthcare, finance, legal, and more.

#1 MIAMI SCANNING SERVICE!

THE FORENSIS WAY

When it comes to meeting your needs, ForensiS goes above and beyond, offering a range of tailored scanning services that ensure a comprehensive solution to your paper problems.

SUPPLIES

ForensiS offers high-quality ForensiS boxes designed for secure shipment. Our boxes are both durable and extremely easy to assemble (popup style).

PICK UP

Enjoy the utmost convenience as ForensiS takes care of arranging seamless box pickups right from your facility. Our Miami Scanning Service includes on-demand pickups throughout the Tri-County area.

INDEXING

Being one of the most important parts of the process, you can rely on our meticulous indexing process, which efficiently organizes files using folder names or predetermined fields allowing you quick instant to your information. Learn more from our blog on indexing and coding

DOCUMENT PREPARATION

Trust in our attention to detail as we meticulously remove binding instruments from files before digitizing, ensuring precision throughout.

SCANNING AT 300 DPI

Immerse yourself in top-tier scanning technology as we digitally transform your paper files into digital format with high-resolution (300DPI) text searchable PDFs. Our high-speed scanners will scan up to size 11″ x 17″. For all large format documents, over 11″ x 17″, Forensis has special large format scanners.  Learn more about large format scanning

FULL QUALITY ASSURANCE

Forensis purposely does not call this Quality CONTROL. Quality control implies spot checking which can lead to overlooked errors. Forensis’ Miami document scanning services undergo rigorous analysis, where every image is analyzed, ensuring a flawless replication of the original document. Learn more in our blog post about the Importance of Indexing and Coding

OPTICAL CHARACTER RECOGNITION (OCR)

With our cutting-edge OCR technology, your digital images become easily searchable, significantly enhancing accessibility. We originally scan in greyscale in TIFF format and then convert to text searchable PDF’s.

OUTPUT

Seamlessly receive your files through various mediums such as DVDs, CDs, or hard drives. Moreover, Forensis has its own document management system, namely Myforensis.com,  that makes records management easy and efficient. Learn more about Myforensis.com

SECURE SHREDDING

If you so wish, your physical files are safeguarded by ForensiS for a span of 30 days, after which they undergo secure shredding to maintain absolute confidentiality. It is important to note that our shredding services is NAID certified.

FILE REQUESTS - SCAN ON DEMAND

Recognizing the importance of uninterrupted access, ForensiS is dedicated to a swift 2-hour response time for all your file requests. This eliminates business interruptions while we are performing the document scanning services for your files.

THE FORENSIS MISSION

Empowering Businesses with Cutting-Edge Digital Solutions

At Forensis, we’re on a mission to provide businesses with innovative digital services and transformative applications. Our aim is to boost your productivity, efficiency, customer service, and security, providing you with the tools you need to outperform your competitors. Join us in exploring the possibilities with Forensis digital solutions, and elevate your business to new heights

(305) 757-9393

Forensis document scanning services is SOC 2 Compliant

COMMITMENT TO SECURITY

Forensis brings over twenty years of experience as a trusted document imaging company, prioritizing stringent security measures to protect our clients’ interests.

We proudly maintain a prestigious SOC 2, Type 2 certification, verified by an esteemed accounting and auditing firm. This certification underscores our dedication to delivering high-quality solutions with a steadfast emphasis on security, availability, processing integrity, confidentiality, and privacy.

Our thorough assessment encompasses critical areas including security management, documented policies and procedures, physical and network security measures, user access management, system monitoring protocols, and software development standards.

Click here for more information on SOC 2 Audits from the America Institute of CPA’s

THINGS TO CONSIDER WHEN CHOOSING A VENDOR

What type of insurance does the Miami document scanning company have?

Because document scanning companies are often handling confidential paper records, they must carry the right types of insurance, which includes, but is not limited to Professional Liability Insurance, Errors and Omissions, Cyber Liability, and Valuable Papers Insurance. It is also important to see their Certificate of Insurance to see coverage amounts.

What type of security protocols does the scanning company have?

  • Have they ever gone through a SOC 2 Audit in the past? To learn more, visit American Institute of CPA’s information on SOC 2 Audits
  • If it is a medical project, are they HIPAA compliant, and HIPAA certified? Does the medical document scanning company have an updated Business Associate Agreement required by HIPAA?
  • Do they perform criminal background checks on employees? How often is this done? Can they provide documentation?
  • Will they provide you with their security procedures and protocols manual?
  • Do they have a disaster recovery plan in place?

Do they offer different pricing models?

Is the service bureau flexible in its pricing models? Do they offer pricing per page, per file, and per box for their document scanning services?

When considering pricing, review your paper documents to determine if many of them are printed on both sides (duplex). This is because if you are billed per page, this could potentially double your costs.  In such situations, we suggest inquiring about per-box pricing as an alternative.”

To learn more about our pricing, contact the #1 Miami scanning service today!

If you were to hire a Miami document scanning company, how do they handle Quality Control (QC)?

  • Do they look at every image to make sure it turned out ok, or do they just spot-check?
  • Do they also do this for the indexing information?
  • Do they separate the areas of production so that a different worker is working on a different
    step to check the work of the previous step (indexing, prepping, scanning, quality assurance/ quality control,
    output)?

What are your options after your scanning project is completed?

  • Do they hold the documents complimentary for a certain period of time so you have the ability to QC their work?
  • Do they have storage options?
  • Do they provide shredding services and if so, is the shredding service NAID Certified?

What DPI (Dots Per Inch) does the document scanning company scan at?

The recognized industry standard for high-quality images is 300 DPI (dots per inch). It’s essential to inquire with the scanning service provider whether they adhere to this 300 DPI standard. Some providers may opt for a quicker digitizing process at 240 DPI, but it’s important to note that this may compromise image quality and result in less accurate Optical Character Recognition (OCR) Click here to learn more about proper scanning resolutions.

Does the document scanning company include OCR service?

Do they offer OCR (Optical Character Recognition)?

What is the cost for OCR?

How accurate is their OCR?

What type of software do they use?

To learn more about OCR, click here!

Will they keep a back-up copy of your data if needed?

For backup redundancy purposes, ask whether they include securely storing a redundant copy for disaster recovery purposes. Also, ask how long they will keep the copy of the scanned images and metadata and how that information will be saved, secured, and ultimately destroyed at a provided time.

How long have they been digitizing documents?

Before you make a decision regarding document imaging services, make sure that they have been in business for a while. Document scanning projects need to be done right the first time (because there often is no next time). Look at their history, whether they’ve been involved in any lawsuits and the types of companies they worked for in the past. The 3 reference rule is always a sound idea.

Will the Miami document scanning company offer references of other companies (similar to yours)?

The service provider you choose must have experience with dealing with a company or organization like yours. Most of the time, digital images are replacing their paper counterparts, so getting it right the first time is of the utmost importance! Moreover, having an organization that has a history with clients in your industry will help in making sure it is done as quickly and precisely as possible.

FORENSIS CLIENT SAMPLING

LEARN MORE ABOUT HOW WE CAN EMPOWER YOUR ORGANIZATION

WHY OUTSOURCE?

Think Scanning Documents is Easy? Think Again!

At first glance, scanning documents might seem like a piece of cake. But hold on – there’s more to it than meets the eye. Beyond just feeding paper into a machine, a successful digitization project requires careful planning and expertise.

Why Outsource? We’ve Got You Covered

To help you navigate the complexities of document scanning, we’ve outlined key factors to consider when choosing a company to tackle your paper mountain. Let’s turn that mountain into a molehill, together!

 

Mastering the Learning Curve of Document Scanning Services

    Indexing Methodology: Crafting an effective naming convention for your files is crucial. A well-structured framework ensures your team can swiftly locate the information they need.
    Equipment Selection: Navigating the landscape of scanners, capture software, imaging computers, and backup services requires careful consideration. Determining the right tools and maintenance strategies is paramount.
    • Quality Control: Ensuring the integrity of your scanned images and files is a cornerstone task. Establishing robust quality control procedures and protocols guarantees the accuracy of your digital records. Visit our blog for more information

The Vital Role of Document Scanning Quality Assurance

With over two decades of expertise in this field, Forensis possesses the insights to develop a tailored indexing system aligned with your business needs. We provide access to top-tier equipment that guarantees optimal quality, and we’ve implemented rigorous quality assurance measures. This ensures that your digital files are exact duplicates of their original counterparts.

Contact us today to learn more about our Miami scanning service.

Experience the freedom from:

  • Hiring Staff: No need to expand your workforce.
  • Training Staff: Eliminate the burden of training.
  • Managing Staff: Forensis handles the management.
  • Additional Staff Costs: Avoid incurring extra payroll expenses.

By opting for Forensis, you and your team can dedicate efforts to revenue-generating endeavors, leaving the document scanning services to us!

Achieve substantial savings by eliminating the need to invest in and maintain:

  • ImagingEquipment
  • Capture Software
  • Backup Server Equipment
  • Document Management Software/Hosting

Yearly, Forensis undertakes significant capital expenditures to ensure we remain equipped with the latest and most advanced document imaging technology and software.

Liberate your office space!

By outsourcing, you will not have to use valuable office space for these tasks. Instead, you can use expensive office space for revenue-generating initiatives. Free up storage space today with Miami Document Scanning Services

Top Quality is Paramount

In the realm of digitizing documents, precision is paramount, especially when considering a scanning service in Miami. The implications of misplaced digital files or pages marred by inaccuracies can wreak havoc on a business. It’s imperative to establish comprehensive Quality Control procedures and protocols that not only mitigate errors but also uphold the integrity of your digital framework.

Benefit from our 20+ years of pioneering experience in the scanning industry, including our expertise in scanning service Miami. We’ve meticulously devised a multitude of quality control measures to safeguard each facet of the process – from indexing and preparation to scanning, OCR, and final output. Our commitment to precision sets us apart as industry leaders.

Learn more about all the benefits of document scanning services by taking a look at this article that shows the top 6 reasons

Miami Document Scanning Services - Pricing Options

At Forensis, we understand the importance of clear and transparent pricing for our document scanning services. Whether you have a small project or need to digitize extensive paper records, we offer flexible pricing options to meet your needs. Below, we’ll delve into how we structure our pricing based on the volume and complexity of your requirements.

OUR UNIQUE PRICING OPTIONS

At Forensis, we recognize that our clients have diverse document scanning requirements, which is why we offer a range of pricing models to cater to your specific needs. Our commitment to flexibility ensures you can choose the pricing structure that aligns perfectly with your document imaging project. Let’s explore the various pricing models we offer for our Miami document scanning services:

1. Pricing by the Page: Most scanning companies calculate project costs based on a per-page pricing model. This typically involves a fee per scanned image, along with an additional charge for indexing the files. This approach offers clarity and precision in pricing for clients who prefer a per-page basis.

2. Pricing by the File: Some of our clients, especially title companies and law firms, appreciate a per-file charge, particularly when their files are consistent in size. This model is advantageous as clients can potentially pass on the digital conversion and storage costs to their clients, creating an efficient cost recovery system.

3. Pricing by the Box: For clients who organize their paper documents into boxes, we provide a straightforward and easy-to-understand pricing model based on the number of boxes you need to scan. This approach simplifies cost estimation and aligns with the common practice of document storage using boxes.

4. Pricing by the Project: Although less common, some clients prefer a flat fee for the entire project. Forensis is well-equipped to accommodate such requests. This pricing model is especially beneficial for clients seeking comprehensive, all-inclusive Miami document scanning services.

For more information on how projects are priced, visit our Blog entitled, “Understanding How Projects are Priced”

Also, you can get a ballpark price for your project by using the Forensis Cost Estimator

Don’t wait any longer! Start saving space, improving organization, and enjoying the many benefits of document scanning. Scan documents near you today!

Ready to transform your document management? Reach out to us today for a fast quote on Miami document scanning services. Let Forensis be your trusted partner in your digital endeavors!

ForensiS Headquarters

4300 SW 73rd Ave Suite 103, Miami, Florida 33155
Toll Free – (866) 757-9393
mail@forensis.com

Hours:

Monday through Friday – 7:00AM to 11:00PM
Saturday – 9:00AM to 5:00PM
Sunday – Closed

REQUEST A QUOTE

Miami Document Scanning Services - Client Reviews

 

Gregg Pizzi
Gregg Pizzi
22:18 24 Feb 21
These guys are not only professional, knowledgable, and friendly; they pay attention to each detail. You can tell they... enjoy what they do, as they do it with a smile and on-time. It was seamless using their service, and it inspired confidence in my team. I would use them again in a heartbeat.read more
Jared Stevens
Jared Stevens
16:56 25 Nov 20
Working with Sergio and team at Forensis has been wonderful. I have dealt with other scanning vendors in the past and... have had nothing but problems. Forensis was 100% professional throughout the entire process. I could not be happier.read more
Lawrence Lampert
Lawrence Lampert
16:37 12 Nov 20
Had an emergency situation where I had to retrieve medical records and store them from a location closed abruptly while... I was out of state during the pandemic. I interviewed several companies and contracted with Sergio to digitize and then shred them. He sent a truck to pick them up immediately. His service was first class stress free, and he continues to accommodate my need to access records remotely until I get home. Everything from start to finish has been perfect including service, response times, the quality of his work. I highly recommend.read more
Kurt Hermanni
Kurt Hermanni
17:27 21 Aug 20
We have been using the services of this company for many years. As a law firm (HLLG) we are very impressed with their... professionalism and their ability to accommodate all requests. We love working with Sergio and feel that he is a true professional. We highly and without any hesitation recommend this company for all your scanning needs. Thank you!read more
Gira Medina
Gira Medina
06:17 03 Jul 20
I just love working with this company Forensis. They are professional efficient reliable. They are always available if... I need anything that has yet to be scanned. They troubleshoot any issues we may have very quickly.They are trustworthy and have great customer service. I highly recommend Forensis. Florida Title Professionals, Inc.read more
Raquel Lamberti
Raquel Lamberti
18:41 06 May 20
Forensis is my go-to service for everything scanning and copying. They are professional, fast, accommodating and... helpful. Chris H. goes above and beyond and is the utmost professional and helpful.read more
Betty Llorente
Betty Llorente
15:12 07 Mar 20
I have been a customer of Forensis since the moment i started my practice. I can't believe the efficiency they have... with regards to scanning files and provided access to our files. Not only has it saved me space but money. They are truly a class act of a company. Sergio and Chris are amazing at giving the customer service that is necessary. I would highly recommend them.read more
Deborah Hardt
Deborah Hardt
17:02 21 Feb 20
We used Forensis to scan old church documents and photos. I could not be happier with the service. From the initial... phone call to the final email they were fantastic. They helped with the collection of the materials - their couriers were great and they kept us up to date on the progress of the scanning. They made sure we were happy with how they were doing things and the final result was just what we had expected. They are organized, professional, friendly and efficient. I would definitely use them again and I would whole heartedly recommend them.read more
Ramiro UM
Ramiro UM
11:12 28 Nov 19
Helpful people helping everyone!
burton mars
burton mars
16:00 23 Apr 19
the staff were very helpful, courteous, and prompt to my needs I highly recommend using Forensis
Ryan Mahoney
Ryan Mahoney
13:43 17 Apr 19
Sergio and his team are wonderful people to work with and as a client I wish more vendors worked as efficient as... Forensis does. I've never had a problem that Sergio couldn't fix and he makes the process so simple it would be hard to not want to do business with him. If you ever need a document management company then you've found the right one!!!read more
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Summary
Miami Document Scanning Services - Miami Scanning Service
Service Type
Miami Document Scanning Services - Miami Scanning Service
Provider Name
Forensis,
4300 SW 73rd Ave., Suite 103,Miami,FL-33155,
Telephone No.305-757-9393
Area
Miami, FL
Description
Discover Forensis' Miami document scanning services for all your document digitization needs. Transform your paperwork into digital assets efficiently with our trusted team. Contact us for superior scanning solutions!